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Board of Trustees Regular Meeting


March 6, 2019



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, March 6, 2019 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m.   Chairperson Bruns stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Kathy Goerlitz, Becky Kicak, David Ernst, and Miki Bruns. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of February 20, 2019 Minutes: Motion by Ernst with second by Goerlitz to approve the minutes, as presented, of the February 20, 2019 meeting.  RCV: Yes: Goerlitz, Ernst, Kicak, Bruns; No: None. Motion approved 4-0. 



Approval of Claims for Payment: Cass County Refuse $65.00 (Febr refuse service); Ortlieb Trucking $200.00 (snow removal); Elmwood Public Library $2,000.00 (March Transfer); JEO Consulting Group $6,500.00 (Comp plan); Mc2 Inc. $2,644.79 (supplies – sewer plant); Midwest Farmers Coop $218.50 (Febr fuel expense); OPPD $4,210.44 (Jan-Febr electricity expense); March 6th Payroll $3,346.80; US Postal Service $185.71 (postage); Windstream $138.60 (Jan-Febr telephone expense). Motion by Ernst with second by Kicak to approve the claims and payroll as presented. RCV: Yes: Goerlitz, Ernst, Bruns, Kicak; No: None.  Motion approved 4-0. 



New Business:  None.



Unfinished Business:  Marie Gregoire presented an update to the Gazebo Project.  Motion by Kicak with second by Goerlitz to accept amended purchase of Gazebo Single Tier Kit from Crouch Recreation for the amount of $33,020.00, Including shipping. RCV: Yes: Ernst, Goerlitz, Kicak, Bruns; No: None.  Motion approved 4-0.  Motion by Kicak with second by Ernst to approve Clark-Enerson proposal of $7,000.00 for site prep/dirt work design proposal. RCV: Yes: Becky, Ernst, Goerlitz, Bruns; No: None. Motion approved 4-0. 



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Street:  A road grader helped with snow removal. OPPD is replacing all street lights with LED bulbs. Park:  LED lights have been replaced in the park. Library: February Librarian’s Report and Council Approval Report presented.  Amazon $118.04 (New book purchase); Anne Pope $192.59 (equipment reimbursement); Black Hills Energy $112.78 (Natural gas expense); Follett School Solutions $727.50 (Software Subscription Expense); OPPD $85.62 (Jan-Febr electricity expense); March 1 Payroll $717.26; Petty Cash $11.91 (reimbursement); The String Beans $925.00 (Promotion expense); Windstream $46.76 (Jan-Febr telephone expense). Motion by Kicak with second by Goerlitz to approve the claims for payment as presented.  RCV: Yes: Kicak, Goerlitz, Ernst, Bruns; No: None. Motion approved 4-0. Water: Due to snow, the utility bills were estimated for February. January 2019 Water Usage: Pumped 2,819,000; Treated 2,363,000; Wasted 456,000. 




Page 2 - March 6th Minutes Cont.



February 2019 Water Usage:  Pumped 2,643,000; Treated 2,204,000; Wasted 439,000. Sewer:  UV lights are refurbished and ready to install by April.  Planning/Zoning: The next meeting on Thursday, March 28th  will discuss changes to the Planning Book.



Public Comment Period: Citizens asked questions regarding the park and gazebo projects.



Personnel:  Summer Help Advertisement – Motion by Kicak with second by Ernst to approve the posting of the summer help position.  RCV: Yes: Kicak, Goerlitz, Ernst, Bruns; No: None.  Motion approved 4-0.



Future Agenda Items:   PT Maintenance Position/Summer Help; Gazebo Install Bids; Park Fee/Reservation System; Proposed Brick Paver Project for Park; Appoint Health Board, Street Superintendent, and Building Inspector.




Adjournment: There being no further business, the meeting was adjourned at 7:58 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the March 6, 2019 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.







Miki Bruns, Chairperson






                                                                        Connie Carlton, Village Clerk                                                                                                                                                                                                                                               


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