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Board of Trustees Regular Meeting


July 18, 2018



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, July 18, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Brandon Collins, Julie Anderson, Miki Bruns, and Trent Shrader. Kathy Goerlitz was absent from the meeting. All present signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of Minutes:  Motion by Bruns with second by Shrader to approve the minutes of the July 5, 2018 Board Meeting as presented.  RCV: Yes: Bruns, Collins, Shrader, Anderson; No: None; Absent: Goerlitz.  Motion approved 4-0. 



Approval of Claims for Payment: A. Black Hills Energy $84.83 (Natural Gas); Midwest Farmers Coop $318.52 (Fuel expense); Midwest Labs $277.98 (Lab Testing); NMPP $50.65 (Utility Supplies); Paper Tiger Shredding $400.00 (Shredding Event); Payroll $2,881.69; US Treasury $1,967.58 (Federal payroll deposit); Verizon Wireless $17.74 (Cell phone usage). Motion by Shrader with second by Bruns to approve the minutes claims as presented for payment. RCV: Yes – Collins, Shrader, Bruns, Anderson; No: None; Absent: Goerlitz. Motion approved 4-0.  B. Motion by Shrader with second by Collins to approve the payroll as presented for Dylan Bruns.  RCV: Yes: Shrader, Collins, Anderson; No: None: Abstain: Bruns; Absent: Goerlitz. Motion approved 3-0.



New Business: Fence permit for Jeff & Renee Holland @ 114 Sydney Lane was moved to the August 1st board meeting. 



Unfinished Business:  A.  The Board members made changes to proposed ordinances. B.  Discussion/Action regarding Ulmer Construction request to close Hwy 1 for an Auto/Bike Show on Saturday, August 4th – RESOLUTION NO. 07182018 – BE IT RESOLVED by the Chairperson and Board of Trustees of the Village of Elmwood, Cass County, Nebraska:  WHEREAS, Ulmer Construction is sponsoring a car/bike show on Saturday, August 4, 2018; and WHEREAS, Ulmer Construction is asking to close the North and Southbound lanes of Hwy 1 from C Street to E Street, from 8:00 a.m. to 4:30 p.m.; and WHEREAS, the highway closure described above must be approved by the State of Nebraska Department of Transportation; and WHEREAS, the Village of Elmwood accepts no responsibility for accidents or mishaps; and NOW THEREFORE, BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF TRUSTEES of the Village of Elmwood, Nebraska, that:  The Chairperson and/or Clerk/Treasurer are hereby authorized to forward this resolution to the State Department of Transportation for the closing of Hwy 1 from C Street to E Street, as defined above for the auto/bike show to be held on Saturday, August 4, 2018 in Elmwood, NE.  Board Member Shrader motioned, seconded by Board Member Collins, that the



Page 2 – July 18, 2018 Board Meeting Continued



resolution be adopted.  RCV: Yes: Bruns, Collins, Shrader, Anderson; No: None; Absent: Goerlitz.  Motion adopted, dated this 18th day of July, 2018. 



C.  Discussion/Action of Verizon Office Phone changes – Motion by Shrader with second by Collins to approve the Option 2 Verizon Plan w/1-line minus the 2nd phone line at current time. RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None; Absent: Goerlitz.  Motion approved 4-0.



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Street striping was completed Wednesday, July 18th.  Motion by Bruns to accept Christiansen Tree Service estimate of $1,325.00 for trimming of trees over the East/West D/E Streets; second by Collins.  RCV: Yes: Collins, Bruns, Shrader, Anderson; No: None; Absent: Goerlitz. Motion approved 4-0.  Park: An Ice Cream Open House/Fundraiser is to be held Tuesday, July 24th at 7:00 p.m. The public may view the proposed Comprehensive Plan options. Motion by Shrader to approve $10/week for cleaning and maintenance of restrooms; second by Bruns. RCV: Yes: Shrader, Bruns, Collins, Anderson; No: None; Absent: Goerlitz.  Motion approved 4-0.  Library:  No Report. Water: Water plant computer upgrades will be installed in late August. Visual inspection of water tower was conducted on July 9th; a ladder guard was added; and light replaced.  Sewer:  Generator wouldn’t start; batteries replaced.  Composite testing complete. Planning/Zoning: No Report.



Public Comment Period:  A resident spoke in opposition to Off-Sale Liquor at 6:00 a.m.



Personnel:  Action on Annual Employee Evaluations for Clerk/Treasurer and Maintenance Supervisor Positions – Board member Shrader voiced a preference to comment in Open Session in regard to evaluations. The employees had no objection to Open Session for the reviews.  Reviews were given to each employee.  Shrader moved to approve a 6.5% raise for both employees; Clerk/Treasurer $1.19/hr increase from $18.43/hr to $19.62/hr; and Maintenance Supervisor $1.30/hr increase from $20.14/hr to $21.44/hr.  RCV: Yes: Shrader, Collins, Bruns, Anderson; No: None; Absent: Goerlitz. Motion approved 4-0.



Motion by Shrader to enter Executive Session for claims against the Village of Elmwood; second by Collins.  RCV: Yes: All, No: None; Absent: Goerlitz. Motion approved to enter Executive Session at 8:57 p.m.  Board Chairperson Anderson repeated the reason for entering Executive Session. Motion to exit Executive Session by Shrader at 9:07 p.m. with second by Bruns.



There being no further business, the meeting was adjourned at 9:08 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the July 18, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.





_________________________________                __________________________________


Connie Carlton, Clerk            /Treasurer                              Julie Anderson, Chairperson


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