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Board of Trustees Regular Meeting


July 5, 2018



The Village of Elmwood Board of Trustees met in Regular Session on Thursday, July 5, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:03 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Brandon Collins, Kathy Goerlitz, Julie Anderson, Miki Bruns, and Trent Shrader. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of Minutes:  Motion by Collins with second by Bruns to approve the minutes of the June 20, 2018 Board Meeting as presented.  RCV: Yes: Goerlitz, Bruns, Collins, Anderson; No: None; Abstain: Shrader. 



Approval of Claims for Payment: A. American Exchange Bank $5,000.00 (Street Loan); Cass County Refuse $65.00 (June Refuse Service); Columbus Telegram $56.52 (Publications); Core & Main LP $1180.26 (Water Meters); Elmwood Equipment $126.63 (Repair/Service Dixon Mower); Elmwood Public Library $1,666.67 (Monthly Allotment); Elmwood Small Engine Repair & Recycling $31.94 (Supplies); Hein Construction $7,500.00 (Street Maintenance); League of NE Municipalities $59.19 (Education Supplies); Meeske Auto Parts $63.00 (Parts); NE Rural Water Assn. $280.00 (Education); One Call Concepts $34.41 (Utility Locate Service); OPPD $3886.29 (May-June Electricity); Payroll $3,252.57; (Rice’s Auto Repair $99.00 (Mower Tire); Windstream $144.19 (May-June Telephone). Motion by Goerlitz with second by Shrader to approve the minutes as presented. RCV: Yes – Collins, Goerlitz, Shrader, Bruns, Anderson; No: None. Motion approved 5-0.  Motion by Shrader with second by Collins to approve the payroll as presented for Dylan Bruns.  RCV: Yes: Shrader, Collins, Goerlitz, Anderson; No: None: Abstain: Bruns. Motion approved 4-0.



New Business: A. Ulmer Construction asks for closure of Hwy 1, C Street to E Street, Saturday, August 4th, 8:00 a.m. to 4:30 p.m. for an Auto/Bike Show. No action taken; continue to July 18th meeting.  B.  New home permit in Trail Ridge Subdivision by Timothy Franco at 193 Sydney Lane – Motion by Shrader with second by Bruns to approve the building permit for 193 Sydney Lane.  RCV: Yes: Shrader, Bruns, Collins, Goerlitz, Anderson; No: None. Motion approved 5-0. 



Unfinished Business:  A.  2018-2019 Budget items due in to Clerk.  B.  Proposal for comprehensive planning/zoning ordinance update with housing study was discussed and will be sent to Terry Meier of JEO Consulting Group for grant application.



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Street striping to be completed Wednesday, July 18th.  Park: Open House/Fundraiser to be held July 24th.





Page 2 – July 5, 2018 Board Meeting Continued




Library:  June Librarian’s Report submitted along with Council A/P Report – Motion by Shrader to approve the library A/P approval report with second by Collins. RCV:Yes: Shrader, Bruns, Goerlitz, Collins, Anderson; No: None.  Motion approved 5-0. Water: Will seek grants for filters due to be replaced next year.  Sewer:  WNL. Planning/Zoning: June 28th meeting minutes submitted.



Public Comment Period:  No public comment.



Personnel:  An ad will be placed in the newspaper for PT Deputy Clerk and PT Maintenance Worker.  Annual employee evaluations to be performed at next meeting. 



Future Agenda Items:  Zoning inspection from C, D, E, Block East/West on D Street.  Reappoint Planning Commission members to positions.



There being no further business, the meeting was adjourned at 8:31 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the July 5, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.





_________________________________                __________________________________


Connie Carlton, Clerk /Treasurer                              Julie Anderson, Chairperson




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