VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting
June 6, 2018
The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, June 6, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m. Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Trenton Shrader, Kathy Goerlitz, and Julie Anderson. Miki Bruns and Brandon Collins were absent from the meeting. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Connie Carlton, Clerk/Treasurer.
Approval of Minutes: Motion by Shrader with second by Goerliltz to approve the minutes of the May 16, 2018 Board Meeting with changes. RCV: Yes: Shrader, Goerlitz, Anderson; No: None; Absent: Bruns, Collins. Motion approved 3-0.
Approval of Claims for Payment: Black Hills Energy $304.95 (Natural gas); Cass County Refuse $65.00 (Refuse service); Clements Insurance Agency $11,508.00 (Annual Commercial Insurance Coverage); Columbus Telegram $93.62 (publication of minutes); Hawkins Inc $1,983.57 (Water supplies); Meeske Auto Parts $12.99 (Mower belt); Midwest Farmers Coop $286.34 (fuel expense); NE Dept of Revenue $1,610.29 (May Sales/Use Tax); OPPD $3,561.63 (electricity); Payroll $3436.63; Safeguard Business Systems $186.01 (office supplies); US Postal Service $275.00 (Postage); Verizon $66.06 (Cell phone expense); Windstream $143.17 (Telephone). Motion by Shrader with second by Goerlitz to approve the claims as presented for payment. RCV: Yes: Shrader, Goerlitz, Anderson; No: None. Absent: Bruns, Collins. Motion approved 3-0.
New Business: A. Action on parking lot permit – Motion by Shrader with second by Goerlitz to approve the building permit for paving parking for St. Mary’s Catholic Church at 500 West G St. RCV: Yes: Goerlitz, Shrader, Anderson; No: None; Absent: Bruns, Collins. Motion approved 3-0. B. The Colonial Life Benefits Presentation was postponed. C. Motion by Shrader to postpone street striping decision until June 20 meeting; second by Goerlitz. RCV: Yes: All, No: None; Absent: Bruns, Collins. Motion approved 3-0. D. It was decided to reschedule the July 4th meeting to Thursday, July 5th.
Unfinished Business: A. Action to contract with Cass County Tourism to receive grant – Motion by Shrader to contract with Cass County Tourism to receive $20,000 grant; second by Goerlitz. RCV: Yes: Shrader, Goerlitz; Anderson; No: None. Absent: Bruns, Collins. Motion approved 3-0. B. Update of Comp Plan and grant application were discussed; no action taken. C. Chairperson Anderson will email new forms to all in attendance. D. Julie Anderson reported on the Mainstreet Improvement meeting she attended in Beatrice NE. E. Clean up day yielded two roll-off containers of debris and one roll-off for metal recycling. The electronic recycling and paper shredding were also busy.
Page 2 – June 6, 2018 Board Meeting Continued
REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Street crack filling to be completed in next few days. Park: The horseshoe pits will be refurbished. Library: Action on approval of new library board member Tracy Spaulding – Motion by Shrader to approve the claims for payment as presented; second by Goerlitz. RCV: Yes: All; No: None; Absent: Bruns, Collins. Motion approved 3-0. Motion by Goerlitz with second by Shrader to approve Tracy Spaulding to the Library Board. RCV: Yes: All; No: None; Absent: Bruns, Collins. Motion approved 3-0. Water: No Report. Sewer: WNL. Planning/Zoning: Approved paving permit for St. Mary’s Catholic Church parking.
Public Comment Period: No public comment.
Future Agenda Items: Liquor license hearing; employee evaluations; budget items; mainstreet meeting on May 26, 2018.
There being no further business, the meeting was adjourned at 8:23 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the June 6, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.
Connie Carlton, Clerk /Treasurer Julie Anderson, Chairperson