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Board of Trustees Regular Meeting


May 16, 2018



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, May 16, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:02 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Brandon Collins, Trenton Shrader, Miki Bruns, and Julie Anderson. Kathy Goerlitz was absent from the meeting. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of Minutes:  Motion by Shrader with second by Bruns to approve the minutes of the May 2, 2018 Board Meeting as presented.  RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None; Absent: Goerlitz.  Motion approved 4-0.  Motion by Collins with second by Bruns to approve the minutes of the May 7, 2018 CDA meeting as presented. RCV: Yes: Bruns, Collins,  Anderson; No: None; Absent: Goerlitz; Abstain: Shrader. Motion approved 3-0.



Approval of Claims for Payment: American Exchange Bank $5,000.00 (Street Loan); Columbus Telegram $333.80 (Publications); Menards $17.33 (Plumbing supplies); Midwest Farmers Cooperative $66.28 (April fuel); Midwest Laboratories $386.73 (Lab Testing); NE Dept of Environmental Quality $150.00 (License Renewal); Payroll $2,722.64; Randy Bornemeier $1,260.00 (Sludge hauling); Rice’s Auto Repair $2,180.82 (Pickup repair); US Treasury $2,022.10 (Apr payroll deposit); Utility Service Co. $2,196.47; Wirebuilt $29.00 (Web hosting). Motion by Bruns with second by Shrader to approve the claims as presented for payment. RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None. Absent: Goerlitz. Motion approved 4-0.



New Business: A. Lynn Dittmer of JEO Consulting Group gave a presentation on updating the Comprehensive Plan.  A grant will be applied for to help with financing of the Housing Study portion of the plan.  B.  Action on Park Master Plan Contract w/Clark Enerson – Motion by Shrader to accept the Park Master Plan Contract with Clark Enerson for the lump sum of $6,000.00; with second by Collins. RCV: Yes: All, No: None; Absent: Goerlitz. Motion approved 4-0.  C.  The Colonial Life Benefits Presentation was postponed until the June 6th meeting.  D.  April 2018 Treasurer’s Report – Motion by Shrader with second by Bruns to approve the April 2018 Treasurer’s Report as presented. RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None; Absent: Goerlitz. Motion approved 4-0.



Unfinished Business:  A. Discussion/Action of financing for upgrades to water system – Action on a borrowing resolution will take place at the June 6th Board meeting.   B.  Fence, Building, and Conditional  Use Permit forms to be updated at June 6th Board meeting.  C. The Village Clean-Up Day will be held on Saturday, June 2nd from 8:00 am to 12:00 pm with electronic and appliance recycling along with document shredding.




Page 2 – May 16, 2018 Board Meeting Continued



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Ordinance compliance letters will be sent to homeowners with inoperable and unlicensed vehicles on city right-of-way along with homeowners who place grass, weeds or mud onto streets.  Stop sign at 2nd/C Streets was replaced. Park: The trail has been sprayed for weeds.  A KCCB Grant has been applied for to help with projects in the park for the amount of $9,000.00.  Library:  Sunday, June 3rd Kick Off for Summer Reading will be held in the park with String Beans Concert, Tastee Trailer, and Kona Ice Trailer. Water: No Report.  Sewer: The UV Lights have been installed. The No. 3 jet pump was serviced and placed back into working order.  Planning/Zoning: No Report.



Public Comment Period:  Comments were heard regarding unlicensed vehicles.



Future Agenda Items:  Pet complaints.  Comprehensive plan update. Street Striping. 



There being no further business, the meeting was adjourned at 8:27 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the May 16, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.





_________________________________                ____________________________________


Connie Carlton, Clerk            /Treasurer                              Julie Anderson, Chairperson




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