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Board of Trustees Regular Meeting

January 17, 2018

The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, January 17, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m.   Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted, and that additional meeting documents were available to guests. Roll Call was answered by Miki Bruns, Trenton Shrader, Brandon Collins, Julie Anderson, and Pat Wray, all replying “here”. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.

Approval of Minutes:  Motion by Bruns to approve the minutes of the January 3, 2017 Board Meeting with corrections; second by Collins. RCV: Yes: Shrader, Collins, Anderson, Bruns, Wray; No: None.  Motion approved 5-0.

Approval of Claims for Payment: D.R. Ortlieb Trucking $385.29 (Street Screenings); Elmwood Convenience Store $16.99 (fuel); L & K Electric $120.00 (Wire sensor at water plant); Midwest Farmers Coop $112.29 (fuel); Midwest Labs $115.70 (Lab Fee Expense); NE Snow Equipment $282.88 (repair – streets); Office Depot $36.78 (office supplies); 01/10/18 Payroll $3,151.17; UNO Clerks Institute $393.00 (Education); US Treasury $1,788.96 (Federal payroll deposit); WireBuilt Co. $29.00 (Text/Website expense).Motion by Anderson with second by Bruns to approve the claims as presented for payment. RCV: Yes: Collins, Anderson, Bruns, Shrader, Wray; No: None. Motion approved 5-0.

Public Comment Period:  Residents spoke in opposition to proposed Ordinance No. 2018-17 for the repeal and replacement of water/sewer hook-up fees on new construction homes.

New Business: 1. Discussion/review of One & Six Year Street Plan. The hearing is set for February 7th at 7:10 p.m.  2. Discussion of Comprehensive Plan Update.  JEO Consulting Group will be contacted regarding a proposal for an update to comprehensive plan and village maps.

Unfinished Business:  1. Discussion/action of Ordinance No. 2018-17 for the repeal and replacement of water/sewer hook-up fees on new construction homes – This ordinance was taken off the table.  2.  Discussion/action of bid threshholds – Motion by Shrader to amend Section 1.516, Subsection a., b. and c. of the municipal code book to replace $30,000.00 with $15,000.00; second by Anderson. RCV: Yes – Bruns, Anderson, Collins, Shrader, Wray; No: None. Motion approved 5-0.  3.  The Master Fee Schedule was discussed and will be updated at the February 7th meeting.

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REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street:  Christmas lights were taken down January 8th. Three loads of chips delivered to shop 01/10/18.  Training personnel on snow plowing, spreading chips, and operating tractor.  Will acquire information regarding armor coating of streets. Park: Marie Gregoire proposed grant applications to the Cass County Tourism and Midlands Group for $40,000.00.  Motion by Bruns to allow Marie Gregoire to go ahead with the grant applications; second by Shrader. RCV: Yes – Bruns, Shrader, Collins, Anderson, Wray; No: None. Motion approved 5-0.  Library:  Motion by Shrader to approve the accounts payable report as presented; second by Anderson. RCV: Yes: Shrader, Anderson, Wray; No: None; Abstain: Bruns, Collins. Motion approved 3-0.  Brandon Collins has resigned from the Library Board; Miki Bruns will be resigning also. Water: The alarm wiring, high and low, are complete.  There were some water shut-offs due to freezing and bursting pipes at residences.  Training personnel to do daily sampling and the recording of readings. A case (8) of water meters will be ordered. Sewer:  Training personnel on daily sampling and the recording of readings. Pump issue at plant will be addressed in the future. Planning/Zoning:  Two building permits need to be resubmitted to come into compliance.

Correspondence:  1. A request for public records regarding park contracts was received from Mattson-Ricketts Law Firm.  2.  A proposal was received from Bromm Lindahl Freeman-Caddy & Lausterer for legal services.  Motion by Shrader to retain Maureen Freeman-Caddy as a Village Attorney with second by Bruns. RCV: Yes: Anderson, Collins, Shrader, Bruns, Wray; No: None. Motion approved 5-0.

Future Agenda Items:  1. Crosswalk placement on 4th St.  2. Tiny houses.

There being no further business, the meeting was adjourned at 9:16 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the January 17th meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.


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Connie Carlton, Clerk            /Treasurer                              Pat Wray, Chairperson


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