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Board of Trustees Regular Meeting


September 20, 2017



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, September 20, 2017 at the Elmwood City Hall. Trustees present were Anderson, Hovick, and Krass with Chairperson Wray presiding. Trustee Baer was absent from the meeting.  The meeting was called to order at 7:00 p.m.  Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted and that additional meeting documents were available.  All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Clerk/Treasurer Connie Carlton.



Motion by Hovick to approve the minutes of the September 6, 2017 Budget Hearing/Regular Board Meeting as presented, with second by Anderson. RCV: Yes: All. No: None. Motion approved. 



Unfinished Business: Elizabeth Chase with OPPD, Brooke Aken with NE Mainstreet, and Jennifer Serkiz with Cass County Economic Development were present to lay out the plans for moving forward with the mainstreet redevelopment project. A meeting is set for Sunday, November 5th from 1:00-4:00 pm at the Elmwood Community Center for the public who would like to have a say in the project. The proposed fence permit application will be reviewed at the  Planning Committee meeting on Sept 28th and then scheduled for discussion at the October 4th Board meeting.



New Business: Fence permit at 114 N West St – Motion by Krass with second by Hovick to approve the fence permit for Bruns at 114 N West St. RCV: Yes: Hovick, Anderson, Krass, Wray; No: None. Absent: Baer. Motion approved.  Fence permit at 162 Sydney Lane – Motion by Hovick with second by Krass to approve the fence permit for Todd Spellman at 162 Sydney Lane with changes to 16 ft setback on both sides. RCV: Yes: All, No: None. Absent: Baer. Motion approved. Building permit for 117 East D St – Planning Commission did not sign off on the permit as debris from former house not cleaned off of site. Will send homeowner letter regarding what needs to be accomplished in order to proceed with the permit for a new house.


August 2017 Treasurer’s Report presented to Board.  Krass proposed forms to track employee work habits and mileage within the village.  He asked that a vote on this wait until a full board is in attendance. No action taken at this time.  EMMA Membership – Motion by Hovick to join EMMA for $25 membership dues; second by Krass. RCV: Yes: All, No: None. Absent: Baer. Motion approved. It was noted that EMMA meets on the third Monday of the month at 7:00 pm. in the Elmwood Community Center.



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Streets: Potholes on East D and Railroad Ave near the bridge were patched.  An estimate for the C - D/2nd - 3rd Streets alley project estimate ; will obtain other estimates for the work needed.  Park: The playground project is progressing.  Trustee Hovick asked to see particular line item numbers on the work to



Page 2 – September 20, 2017 Minutes Cont.



to be completed, and the costs associated with the project.. A special meeting will be set for Wednesday, September 27th at 6:00 p.m. at the Village Office for Board discussion on architect drawings of dirt work and said estimates. This meeting will be open to the Public. Library: No Report.   Water:  Testing WNL. Sewer:  Testing WNL.



PUBLIC COMMENT:  Trent Shrader would like to have the following as an agenda item for next meeting:  Petition to the State of Nebraska to finish four mile section of MoPac Trail.  Flea infes-tation on 200 block of East D St. needs to be addressed by Elmwood Health Board.



Presentation of Claims for Payment: Ak-Sar-Ben Pipe & Sewer Cleaning Co. $5,310.00 (Sewer Jetting); American Exchange Bank $5,000.00 (Street loan); Black Hills Energy $122.67 (Natural gas expense); Cline Williams $647.00 (Attorney fees); Elmwood Equipment $92.26 (Mower Repair); HTM Sales $5,221.80 (Sewer Pump); Michael Todd & Co. $22.63 (Street supplies); Midwest Labs $123.53 (Lab testing supplies); NE Public Healtlh Lab $511.00 (Lab Testing); NE Dept of Revenue $1,654.53 (Aug Sales/Use Tax); Office Depot $53.46 (Office supplies); Sept 20 Payroll $2,631.00; US Treasury $2,000.72 (Aug Federal Payroll Deposit); Verizon $67.93 (Cell phone expense); WireBuilt Co $29.00 (Monthly text alert system). Motion by Krass to approve the claims as presented for payment; second by Anderson. RCV: Yes: Krass, Anderson, Wray. No: Hovick;; Absent: Baer. Motion approved.



There being no further business, the meeting was adjourned at 8:50 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the September 20th meeting of the Board of Trustees, and was available to the public within ten working days.  All proceedings were contained in the agenda for at least twenty four hours prior to said meeting.





_________________________________                ____________________________________


Connie Carlton, Clerk/Treasurer                              Pat Wray, Chairperson


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