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Board of Trustees Regular Meeting


August 2, 2017



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, August 2, 2017 at the Elmwood Community Center. Trustees present were Anderson, Baer, Hovick, and Krass with Chairperson Wray presiding. The meeting was called to order at 7:15 p.m.  Chairperson Wray declared that a current copy of the Nebraska Open Meetings Act was posted and that additional meeting documents were available.  All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Chairperson Wray stated that the meeting was being recorded.  Visitors present included Terry Bevans, Aaron Clements, Andy Clements, Teresa & Dan Brown, Linda Blunt, Bill Connour, Genine Hovick, Dana Krass, Mike Vogt, Helen McKinney, Eugenia Bornemeier, Lou Allgayer, Ryan Anderson, Kathy Goerlitz, Terry Carlton, and Ed Blunt.  Minutes were taken by Clerk/Treasurer Connie Carlton.



Motion by Anderson to approve the minutes of the July 19, 2017 Regular Board Meeting as presented, with second by Krass. RCV: Yes: All. No: None. Motion approved. 



PUBLIC COMMENT:  No comments were heard. 



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Streets:  Wray asked that pipe debris at 4th/G Streets be removed; Blunt will remove debris.  Motion by Krass to remove one ash tree at 104 N 6th, three elm trees at 212 East F St, and two elms at 224 East F Street; second by Hovick.  RCV: Yes: All, No: None. Motion approved. Park:  Park equipment bid opening Monday, August 7th at 4:00 pm.  Bubble Soccer will take place September 10th. Library: No report.  Water: State required sampling for acids complete. Bill Connour inquired as to what types of acids; Blunt will provide test names. Sewer:  The 2017  Sewer Line Jetting map proposed by Blunt included ten less blocks than last time due to increased costs. This will be completed in September.  A 24-hour composite test sample was delivered to Waverly today. The #2 jet pump quit working; Blunt will pull pump and check on repair or replacement. Planning/Zoning: No Report.



Old Business: An appeal letter, written August 2nd by David Baer, regarding the Board of Trustees ruling on a fence permit for his property at 316 West E Street was given to board members by Hovick at the meeting.  The request asked that the fence permit  be heard by the Board of Adjustment and a hearing date scheduled.  Motion by Hovick with second by Krass to approve the fence permit for David Baer at 316 West E Street. RCV: Yes: Krass, Hovick, Anderson, Abstain: Baer, No: Wray. Motion approved. 



New Business:  A new home building permit for the Trail Ridge Subdivision, Block 1, Lot 3 or 140 Sydney Lane was submitted by Ryan Anderson – Planning Committee Chairperson Ben Kastens phoned in approval by the Planning Committee to the clerk on July 31.  Motion by Hovick with second by Baer to approve the building permit for 140 Sydney Lane.  RCV: Yes: All, No: None. Motion approved. 


Page 2 – August 2, 2017 Minutes Cont.



Trustee Anderson presented a proposal for scope of services and fee by Clark Enerson Partners regarding the Elmwood Park Playground Grading Plan. Motion by Anderson to approve payment for services by Clark Enerson Partners for work on Park Playground Grading Plan not to exceed $4,000.00; second by Krass.  RCV: Yes: All, No: None. Motion approved.  Olsson Associates submitted a Letter Agreement Amendment No. 2 for the Paving/Drainage Project.  Motion by Hovick to accept the adjustment agreement of $1,500.00 by Olsson Associates; second by Baer.  RCV: Yes: All, No: None. Motion approved.  Olsson Associates submitted a Final Pay Application from K2 Construction for the Paving/Drainage Project; no action taken at this time.  Promotional Rebate Offers or incentives for new home building were presented by Chairperson Wray.  They would offer a rebate on water/sewer utility hook-ups and also $1/sq ft rebate up to a certain amount of above ground square footage.  No action taken at this time.  The village complaint process, procedures, and policies were discussed.  New forms were submitted to be used for the complaint process.  They will be tracked for follow up and will be available in a notebook located at the clerk’s office.  The “Complaint” form will be available on the website along with a new “Request for Agenda” form.  Trustee Anderson submitted a new fence permit procedure form for review.  No action taken at this time.



Presentation of Claims for Payment:   Cass County Refuse $65.00 (July Refuse Service); Meeske Hardware $13.49  (Street supplies); Michael Todd & Co $443.17 (Street supplies); NE Public Health Environmental Lab $65.00 (June-July lab fees); NE Dept of Revenue $1,046.02 (2nd Qtr 941N Report); Office Depot (Office supplies); OPPD $3,563.17 (June-July electricity expense); July 26 Payroll $3,417.18; Utility Service Co $2,196.47 (Qtrly Water Tower Maintenance Contract); Windstream $140.71 (June-July telephone expense). Motion by Anderson to approve the claims as presented for payment; second by Hovick. RCV: Yes: Anderson, Hovick, Baer, Krass, Wray. No: None. Motion approved.



Correspondence: Chairperson Wray and Trustee Anderson will attend the Cass County Economic Development Social event in Eagle, NE on August 31st.



Personnel:  Annual Employee Evaluations were completed for the Clerk/Treasurer position on July 19th.  The clerk asked for clarification of a few comments made by a board member, in order that she understand how they might aid her in the position of clerk.



There being no further business, the meeting was adjourned at 8:46 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the August 2nd meeting of the Board of Trustees, and was available to the public within ten working days.  All proceedings were contained in the agenda for at least twenty four hours prior to said meeting.





_________________________________                ____________________________________


Connie Carlton, Clerk/Treasurer                              Pat Wray, Chairperson


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