VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting – November 6, 2013
The Village of Elmwood Board of Trustees met in regular session with Trustees Clements, Ronhovde, Wilhelm, and Vice-Chairman Allgayer presiding. The meeting was called to order at 7:07 p.m. All attending signed the “Notice of Acknowledgement of Meeting”. Vice-Chairman Allgayer declared the Open Meeting Act posted. Ed Blunt, Ben Kastens, Rick Hawks, Teresa Stubbendeck, Marie Gregoire, Aaron Shelton, and Jake & Janelle Fleischman were also present. Chairman Ernst entered the meeting at 8:00 p.m.
Motion by Clements to approve the minutes from the October 16th Board Meeting as presented; second by Ronhovde. Vote: Yes: All, No: None, Ernst: No vote. Motion carried.
Reports of Boards, Commissions, and Committees:
Street: JEO Engineers to assess West D site. Cutting edge installed on tractor.
Park: Presentation of park court construction costs. Motion by Ronhovde to accept bid for concrete work on park court; second by Wilhelm. RCV: Yes: All, No: None, Ernst: No vote. Motion carried. Motion by Ronhovde to accept bid for court surface finishing w/committee making design choices, etc.; second by Clements. RCV: Yes: All, No: None, Ernst: No vote.
Library: No Report.
Water: Water tower inspection report. Heater @ water plant not working; will contact repair service. Two water leaks repaired this week.
Sewer: Jet pumps 2/3 kick off ; two overloads need replaced @ cost of $250.00 each. Motion by Wilhelm to approve the purchase of two overloads not to exceed $550.00; second by Ronhovde. RCV: Yes: All, No: None. Motion carried. Sludge x 5 loads hauled from plant.
Comp/Zoning: No Report.
Planning Commission: No Report.
Special Events: Financial report for EPIC.
Safety Committee: Inspection scheduled.
To Do List: Well house doors here soon.
Old Business: Drainage improvements for West D Street; will need easement on property and discussed tree. No action taken at this time.
New Business: Building permit for 29004 Adams St discussed. Motion by Wilhelm to approve the building permit as presented; second by Clements. Vote: Yes: All, No: None, Ernst: No vote. Motion carried. Street Plan: No major projects scheduled; regular maintenance. No action taken at this time.
Presentation of Claims for Payment: Payroll $4,913.00. Claim 1: Marie Gregoire $344.71; AMG $2,400.00; Connie Carlton $23.00 (flag); Black Hills Energy $105.42; Cass County Refuse $62.00; Office Depot $269.99; OPPD $3,507.21; Windstream $128.02; Jack Faubion $1,250.00; LONM $35.00; Menards $12.86; DHHS $16.00; DHHS Public Health $115.00; Quill $155.23; Hawkins Inc $1,684.97; Just Right Plumbing $714.00; Meeske Ace Hardware $107.65; Midwest Farmers Cooperative $291.98; Randy Bornemeier $1,000.00; Utility Service Co $6,165.61; Elmwood Public Library $1,429.47. Motion by Clements to approve claims as presented for payment; second by Allgayer. RCV: Yes: All, No: None. Motion carried.
Claim 2: American Exchange Bank $5,000.00. Motion by Allgayer to approve Claim 2 as presented for payment; second by Ronhovde. RCV: Clements: Abstain, Allgayer: Yes, Ronhovde: Yes, Wilhelm: Yes, Ernst: Yes. Motion carried.
Correspondence: Trustee Wilhelm will attend the NRD Mitigation Meeting.
Executive Session: Motion by Clements to enter Executive Session at 8:45 p.m.; second by Allgayer. Vote: Yes: All, No: None. Motion carried. Motion by Allgayer to exit Executive Session at 9:21 p.m.; second by Wilhelm. Vote: Yes: All, No: None. Motion carried.
Personnel: Motion by Allgayer to increase Maintenance Supervisor pay .50/hr beginning 11/04/2013; second by Clements. RCV: Aye: All, Nay: None. Motion passes.
There being no further business the meeting was adjourned at 9:50 p.m.
Connie Carlton, Village Clerk David Ernst, Chairman
