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Board of Trustees Regular Meeting

November 21, 2018


The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, November 21, 2018 at the Elmwood Village Hall.  The meeting was called to order at 7:00 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Brandon Collins, Julie Anderson, Miki Bruns, and Trent Shrader.  Trustee Kathy Goerlitz was absent from the meeting. All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.


Approval of Minutes:  Motion by Shrader with second by Bruns to approve the minutes from the November 7, 2018 meeting as presented.  RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None.  Absent: Goerlitz.  Motion approved 4-0.


Approval of Claims for Payment:  A.  Ak-Sar-Ben Pipe & Sewer Cleaning $1,145.00 (Jet sewer lines); Black Hills Energy $206.12 (Natural Gas); Grainger $230.50 (Digital Bench Scale – Water); Hydro Optimization & Automation $17,455.00 (Control system update – Water); IIMC $280.00 (Membership Dues); Michael Todd & Co $143.98 (Street Signs); NE Public Health Environmental Labs $15.00 (Lab Fees); NE Dept of Revenue $1,610.70 (Oct Sales/Use Tax); Payroll $3,151.90; US Post Office $255.00 (Postage); US Treasury $3,591.24 (Oct Federal Payroll Deposit); Utility Service Co $2,196.47 (Water Tower Service Contract); Verizon Wireless $55.82 (Cell Phone); Zimmer & Francescon, Inc. $76.11 (Supplies – Sewer).  Motion by Bruns with second by Shrader to approve the claims as presented excluding Dylan Bruns payroll. RCV: Yes: Collins, Bruns,  Shrader, Anderson; No: None; Absent: Goerlitz.  Motion approved 4-0.  B. Dylan Bruns $38.79 (Payroll). Motion by Shrader with second by Collins to approve the payroll as presented for Dylan Bruns.  RCV: Yes: Collins, Shrader, Anderson; No: None; Abstain: Bruns; Absent: Goerlitz.  Motion approved 3-0.


New Business:  The Master Fee Schedule was discussed and will be updated at the next meeting.


Unfinished Business:  None.


REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Street: Christmas lights were hung.  Alley grading complete.   Park:  Marie Gregoire presented information regarding the upcoming bid process for the gazebo.  Library:  No Report.  Water:  Coliform WNL. Water tower lights have been replaced.  Sewer: Testing within normal limits.  A lift pump was found to be nonfunctioning at the school.   Planning/Zoning:  Public Hearing to be held December 6th at 6:30 p.m. regarding a conditional use permit for Trail Ridge Subdivision.


Public Comment Period:  No Public Comment.



Page 2: November 21, 2018 minutes continued.


Personnel:  Discussion/action of employee hours evaluation:  Board member Shrader moved that for the purpose of transparency, that there be a public posting, listing records requests including who requested, what was requested, and costs incurred of staff time and supplies to complete the request; second by Collins.  RCV: Yes: Shrader, Collins, Anderson, Bruns; No: None; Absent: Goerlitz.  Motion approved 4-0.


Future Agenda Items:  None noted at this time.


Adjournment: Board member Trent Shrader formally resigned his position with the Village Board.  There being no further business, the meeting was adjourned at 8:50 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the November 21, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.



_________________________________                 __________________________________

Connie Carlton,  Clerk /Treasurer                               Julie Anderson, Chairperson

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