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Board of Trustees Regular Meeting


August 15, 2018



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, August 15, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:01 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Brandon Collins, Julie Anderson, Miki Bruns, Trent Shrader, and Kathy Goerlitz. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of Minutes:  Motion by Bruns with second by Shrader to approve the minutes of the July 18, 2018 Board Meeting with corrections. RCV: Yes: Bruns, Collins, Shrader, Anderson, Goerlitz; No: None.  Motion approved 5-0.  Motion by Collins with second by Bruns to approve the minutes of the August 1, 2018 Board Meeting.  RCV: Yes: Bruns, Goerlitz, Collins, Shrader, Anderson; No: None. Motion approved 5-0.



Approval of Claims for Payment: A.  American Exchange Bank $5,000.00 (Street Improvement Loan); Black Hills Energy $121.61 (Natural Gas Expense); Bromm Lindahl Freeman-Caddy $362.50 (Attorney Fees); D.R. Ortlieb Trucking $159.26 (Street surface material); Elmwood Convenience Store $98.52 (Supplies); Midwest Farmers Coop $329.78 (Fuel Expense); Midwest Laboratories $408.03 (Lab Supplies); Payroll $3,146.52; US Postal Service $275.00 (Postage); US Treasury $1,861.00 (Federal Payroll Withholding); Utility Service Co. $2,196.47 (Water Tower Maintenance Program); Verizon Wireless $55.68 (Cell phone usage); WireBuilt Co. $58.00 (Website support).  Motion by Bruns with second by Goerlitz to approve the claims as presented for payment. RCV: Yes: Collins, Shrader, Bruns, Goerlitz, Anderson; No: None.  Motion approved 5-0.  B. Dylan Bruns $445.95 (Payroll). Motion by Collins with second by Goerlitz to approve the payroll as presented for Dylan Bruns.  RCV: Yes: Shrader, Collins, Goerlitz, Anderson; No: None; Abstain: Bruns. Motion approved 4-0.



New Business: Discussion of the 2018-2019 Annual Budget; accountant will be present at a Budget Workshop to be held Wednesday, August 22nd at 7:00 p.m.  This workshop is open to the public to attend.  Discussion/action for structural engineer to perform inspections on main street buildings – Motion by Shrader with second by Bruns to move this item to next meeting.  RCV: Yes: All, No: None. Motion approved 5-0.  A reminder that the Main Street revitalization community meeting is to be held August 21, 6:30 p.m., at the Elmwood Community Center.  Discussion/action on Resolution No. 08152018 -  WHEREAS, The Chairperson and Board of Trustees are authorized by ordinance to regulate traffic within the Village of Elmwood, Nebraska by resolution; and WHEREAS, it is for the best interests of the Village of Elmwood, Nebraska that all traffic traveling East on B Street shall stop before entering the intersection of South 2nd and B Streets.  NOW, THEREFORE BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF ELMWOOD, NEBRASKA: Section 1. That all traffic traveling East on B Street shall stop before entering the intersection of South 2nd and B Streets.  SECTION 2.  That the Street Supervisor is hereby authorized and directed to erect the necessary stop signs as


Page 2 – August 15, 2018 Board Meeting Continued



requested by this resolution. Second 3. That all resolutions or parts of resolutions in conflict herewith are hereby repealed. PASSED AND APPROVED this 15th day of August 2018. Motion by Bruns with second by Goerlitz to accept Resolution No. 08152018 as presented.  RCV: Yes: All, No: None. Motion approved 5-0.



Unfinished Business:  Discussion of the Park Comprehensive Plan drawings with the Board Members.  No action taken.  Discussion of Nuisance Property at 316 West D Street – A certified letter will be sent for owners to remove grasses and trees from the property.



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: No Report.  Park: Bathroom floors have been painted. The horseshoe pits are being refurbished by volunteers.  Color the Park Run scheduled for Sunday, August 26th with funds raised to be put toward the purchase of the “Mommy & Me” swings.  The Quartermania fundraiser will be held Saturday, October 27, 2018.  Library:  No Report. Water: Tim Theres w/DHHS performed an inspection today; contact information update is required.  Sewer:  Classes for water/wastewater education hours are August 22nd- 23rd.  Planning/Zoning: No Report.  Next meeting set for Thursday, August 30, 2018 at 6:30 p.m.



Public Comment Period: Concerns regarding trash on Main Street were voiced.



Personnel:  The Clerk will look into placing an ad  in the LONM magazine for the PT Mainte- nance position. The PT Assistant Clerk position has been narrowed down to two applicants.



Shrader motion to enter Closed Session for the purpose of hiring a PT Deputy Clerk, with second by Collins.  RCV: Yes: All; No: None.  Motion approved 5-0.  The Board Chairperson, Anderson, repeated the reason for entering the Closed Session.  Closed Session was entered at 8:35 p.m.  



Future Agenda Items:  2018-2019 Budget Hearing, Wednesday, September 5, 2018.



Adjournment:  Motion by Bruns with second by Collins to adjourn the meeting.  There being no further business, the meeting was adjourned at 8:56 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the August 15, 2018 meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.





_________________________________                __________________________________


Connie Carlton, Clerk            /Treasurer                              Julie Anderson, Chairperson




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