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Board of Trustees Regular Meeting

October 4, 2017


The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, October 4, 2017 at the Elmwood Community Center. The meeting was called to order at 7:00 p.m.  Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted and that additional meeting documents were available. Roll call was taken with Trustees Anderson, Baer, Hovick, Krass and Chairperson Wray all responding “here”.  All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Clerk/Treasurer Connie Carlton.


Motion by Anderson to approve the minutes of the September 20, 2017 Regular Board Meeting as presented, with second by Baer. RCV: Yes: All. No: None. Motion approved 5-0. 


Unfinished Business:  FBLA members presented their “American Enterprise” project - The students wish to have the public and students complete surveys of what types of businesses and products people would like to see in our communities. The goal is to teach the elementary students about business concepts and to help them create a product to sell at the Holiday Extravaganza in a Pop-Up Store on main street.  The profits from the store would fund a new sign on the south side of Elmwood.


Comments received in regard to the Harvest Moon Hustle included that “No Parking” signs be placed on one side of streets.  The Board opted to go with the Planning Committee comments in regard to the proposed fence permit application form and procedure review.  The securing of records in the Clerk’s office w/half door and lock replacements – a bid was received from Drake & Son Construction to install ½ door and slide bolt; stain to match lower ½ door with locksets in the amount of $365.00.  Motion by Anderson to have ½ door with new locks installed; second by Baer.  RCV: Yes: Anderson, Wray; No: Hovick, Krass, Baer. Motion not approved 2-3. 


New Business:  Trent Shrader with the NE Labor & Ag Coalition is seeking Board recognition and approval of a petition to finish a 7.4-mile section of the MoPac Trail from the Lied Bridge Trailhead in South Bend to Wabash. The NE Wildlife Federation and NE Pollinators are among supporters. It is estimated that there will be three times as many users if this portion of the trail  is finished. Board members endorsed the project with all voting “yes”. 


Nuisance properties and vacant housing were discussed. Protocal will be addressed. A nuisance complaint was received, filed on behalf of Midwest Farmers Coop Customers for property at 304 South 4th Street.  A large truck, dumpster, and trailer were parked on Village right-of-way and owner will have them removed this week.  Accessory building permit for Craig & Tasha Cox at 3218 310th St – Motion by Krass to approve the building permit; second by Hovick. RCV: Yes: All, No: None. Motion approved 5-0.





Page 2 – October 4, 2017 Board Minutes Continued


REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Streets:  Tree removal estimate of $1,790.00 – Motion by Hovick to approve the removal of a tree at 204 South 5th in the village right-of-way for $1,790.00; second by Baer. RCV: Yes: All, No: None. Motion approved 5-0. Park: Electrical work is progressing in the park. A fundraiser for the park will be held November 19th at The Quonset Bar & Grill; part of proceeds will go to the park improvement project. Equipment will be here October 28th for installation – volunteers needed. Library:  Motion by Hovick to approve the library A/P report as presented with second by Anderson. RCV: Yes: All, No: None. Motion approved 5-0.   Water:  Railroad Ave/E Street hydrant requires an extension – Motion by Hovick to purchase extension ($350) and valve box ($90) for new house at RR Av/E St; second by Krass.  RCV: Yes: All, No: None. Motion approved 5-0.  Sewer:  WNL.  Planning/Zoning:  A conditional use permit is required for the replatting of property.


Public Comment Period:  Bill Connour stated his name and spoke regarding the “Open Meetings Law”. He noted that citizens have the right to speak at meetings.  Blake Ulmer gave the FBLA members permission to  use his office or shop for sales of their Pop-Up Store.  Jeremy Menagh would like his alley placed on the agenda for a future meeting, and would like to know how monies are being spent. Ed Blunt reminded those present that the Waffleman will be serving up waffles from 9 am to 12 pm on Sunday.  John McNaught stated that the trailer and dumpster would be removed this week.


Presentation of Claims for Payment:  Almquist, Maltzahn, Galloway & Luth, P.C. $3,550.00 (Budget Prep); Cass County Refuse $65.00 (Sept Refuse Service); Columbus  Telegram $128.86 (Publication of Minutes); Lawson Trucking $1,019.20 (Rock hauling); League of NE Municipalities $55.00 (educational material); Olsson Assoc $1,639.65  (engineering expense); OPPD $3,587.54 (Electricity expense); 10/04/17 Payroll $2950.94; USDA $96,280.00 (Sewer debt service); Windstream $143.59 (telephone expense). Motion by Hovick to approve the claims for payment except Lawson Trucking until Board resolves issue; second by Baer. RCV: Yes: Hovick, Baer, Krass; No: Anderson, Wray. Motion approved 3-2.


Possible items for future meetings include safety report for the village, Lawson rock hauling bill, daily mileage form, park project update, and alley grading/rocking.  The next board meeting will be held at the Elmwood City Hall on Wednesday, October 18th at 7:00 p.m.


There being no further business, the meeting was adjourned at 8:30 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the October 4th meeting of the Board of Trustees, and was available to the public within ten working days.  All proceedings were contained in the agenda for at least twenty four hours prior to said meeting.



_________________________________                 ____________________________________

Connie Carlton,  Clerk/Treasurer                              Pat Wray, Chairperson

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