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Board of Trustees Regular Meeting

January 4, 2017

The Village of Elmwood Board of Trustees met in Regular Session with Trustees Anderson, Krass, Baer, Hovick and Chairperson Wray presiding. The meeting was called to order at 7:00 p.m. Chairperson Wray declared the “Open Meeting Act” posted. All signed the “Notice of Acknowledgement of Meeting”. Visitors present were: Lou Allgayer, Ben Kastens, Deanna Sporhase, William L. Connour, and Eugenia Bornemeier.

Motion by Hovick to approve the minutes of the December 21, 2016 Regular Board Meeting as presented; second by Baer. Vote: Yes: All, No: None. Motion approved.

REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Streets: Baer suggested adding salt to screenings for snow removal. Motion by Baer to purchase 10 bags of salt for snow removal with second by Hovick. RCV: Yes: All; No: None. Motion carried. Park: Trees were trimmed on west side of park. Library: November/December Meeting minutes, Librarians Report, and Council Approval Report presented. Motion by Hovick to approve the claims as presented for payment; second by Krass. RCV: Yes: All, No: None. Motion approved. Water: On 12/24 the water service froze near construction site; K2 Const. was contacted, and they were able to restore service in a timely manner. Sewer: There was a backup at 402 East D Street; Ak-Sar-Ben was notified, and the line was reopened. A 24-hr composite test will be completed next week. Planning/Zoning: Motion by Krass with second by Baer to approve William L. Connour as the new permanent member of the Planning Commission; Vote: Yes: All, Nays: None. Motion approved. The Planning/Zoning Committee is looking to clarify or change some articles in their book at the March 30th meeting to include – No bond footings allowed; correct the verbage for R1 and R2 definitions; no agriculture fencing allowed to be installed, and what type of fence is specifically allowed; and portable buildings and the amount of green space required. There might be additional changes to the book at this time. Baer will look into portable buildings and their requirements. The 2017-To-Do List includes the re-establishment of a Safety Committee which will be staffed by Blunt, Hovick, and Krass; old tree dump cleanup; possibly fencing south side of new tree dump; and additional signage for the village. The listing of 2017 goals include a DED Leadership Certification and Main Street Vision Planning.

Unfinished Business: Ordinance No. 17-001 to Increase Board Trustee pay failed due to a lack of a motion.

New Business: Lou Allgayer expressed concern regarding the future placement of a curb near 1st/C Streets in the Trail Ridge Development; if allowed to be installed, it would have to be removed at a later date at the villages’ expense. Wray will clarify the matter with Eric Beiermann of Olsson Associates. Allgayer said there would be dirt available for the cost of hauling; possibly the village would like to check into having dirt hauled to the old tree dump. Krass will make contact regarding the hauling of the dirt. Anderson presented a new proposal from Webkid Mobile, who operates our village website, for unlimited text messages to the community for $29.00 per month. The texts could be issued in an emergency situation or severe weather notice; water/sewer utility billing reminders, amber alerts, etc.

Motion by Baer to proceed with a contract with Webkid Mobile for $29.00/month unlimited texts; second by Anderson. RCV: Yes: All, No: None. Motion approved.

Presentation of Claims for Payment: Cass County Refuse $65.00 (Dec Refuse Service); Columbus Telegram $19.95 (Publication expense); DR Ortlieb Trucking $436.12; Elmwood Public Library $1,666.67 (Jan Allotment); K2 Const, Inc $131,473.08 (Project No. 016-1992 – Pymt No. 1); Lawson Trucking $275.00 (Rock hauling-Streets); Payroll $2,798.09; Windstream $137.59 (Nov-Dec Telephone Expense). Motion by Hovick to approve the claims as presented for payment; second by Anderson. RCV: Yes: Anderson, Krass, Hovick, Baer, and Wray. No: None. Motion approved.

There being no further business, the meeting was adjourned at 8:33 p.m.

_________________________________             ____________________________________

Connie Carlton, Village Clerk                                              Pat Wray, Chairperson

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